Run Your Music School
— Without the Chaos.
Free music school management software for scheduling, billing and parent communication.
Spoteca brings teachers, students, private lessons, group classes, events and billing into one calm platform — for music schools, private tutors and every kind of lesson business.
Everything your music school needs, all in one place
Stop juggling spreadsheets, group chats and paper registers. Spoteca handles the operations so you can focus on teaching.
Student Management
Every student profile, enrolment, attendance history and contact detail organised. Flag students with overdue payments, missed lessons or no lessons scheduled — and download individual student reports.
Teacher Scheduling
Assign teachers, set availability and avoid double-bookings. Create rooms and assign them to specific instruments or lesson types — Spoteca tracks availability across every room automatically.
Lesson Calendar
A shared, colour-coded calendar covering private lessons, group sessions, rooms and recitals — with recurring bookings and automatic conflict detection.
Custom Pricing Plans
Build pricing plans for private or group lessons — set lesson duration, billing type (monthly, per lesson, or per bundle), price, teacher rate, and whether they auto-renew. Spoteca handles every calculation.
Parent Communication
Message parents, send lesson reminders and share updates — all logged in one tidy thread. Admin, teacher and student accounts each have role-appropriate dashboards.
Progress & Curriculum
Build your own curriculum and track each student's journey through it — lesson notes, grade levels, milestones and downloadable progress reports, all in one place.
Group Classes
Run theory sessions, ensemble classes and workshops — with shared attendance, per-session billing and calendar integration.
Events & Recitals
Schedule masterclasses, recitals and open days on the school calendar and keep every family informed.
Reports & Analytics
Track enrollment trends, new sign-ups and dropouts over time. Measure teacher performance, view your school's financial report and spot patterns before they become problems.
Student Flags
Spoteca automatically flags students who haven't attended recently, have an overdue payment, or have no upcoming lessons scheduled — so nothing slips through the cracks.
Five Account Types
Super-Admin owns school settings and analytics. Admin handles day-to-day operations. Teachers see their own schedule, students and pay. Students access their lessons and progress. Guardians (parents) have a dedicated portal to track their child.
One platform. Every kind of lesson.
Spoteca was built for music schools — but the same scheduling, billing and parent tools work beautifully for any school that teaches.
Music School Scheduling, Billing & More
From the admin dashboard to the weekly schedule and rooms — everything your team needs in one tidy place.
From sign-up to running everything
No long onboarding, no consultants. Most schools are fully set up the same afternoon they join.
Sign up your school
Create your school account in minutes — name it, set your terms and you're in.
Add teachers & students
Invite your teachers and import students, or add them as you go. Bulk import supported.
Run it all from one dashboard
Schedule lessons, manage group classes, send invoices and message parents — your entire school from a single view.
Pricing that grows with you
Start completely free. When your school grows, pay only for what you actually use.
- All features included
- Up to 10 active enrollments — forever, no time limit
- No credit card required
- When you reach 10/10, upgrade to Growth to add more
- Starts with a 30-day free trial — unlimited enrollments
- $1 per active enrollment / month, per school branch
- Capped at $100/month per branch
- Everything in Free, with no enrollment cap
- Paused or ended enrollments are never billed
Start free. No credit card required.
If your school can price it, Spoteca can bill it
Every school charges differently — and most software forces you to change your policy to fit the tool. Spoteca doesn't. Build any plan from templates in two clicks, or compose your own.
Set what students pay and what teachers earn per plan — per teacher, even per program component. Change a price later and enrolled students keep the terms they signed up for. Try it below.
Everything you need to know
Is Spoteca really free?
Yes — the Free plan is free forever, with up to 10 active enrollments and no time limit. No credit card required. When you reach 10/10, upgrade to the Growth plan: $1 per active enrollment per month, per school branch, capped at $100/month per branch. The Growth plan starts with a 30-day free trial with unlimited enrollments. Paused or ended enrollments are never counted.
What is music school management software?
Music school management software helps studio owners and music schools manage day-to-day operations: student enrolments, teacher scheduling, lesson calendars, billing, and parent communication — all in one place instead of spreadsheets and group chats.
How is Spoteca different from My Music Staff or Jackrabbit?
Spoteca is built specifically for small and growing music schools. It's simpler, more affordable, and includes a permanent free tier. Unlike My Music Staff ($19.95/mo+) or Jackrabbit ($45/mo+), you can run your whole school on Spoteca at zero cost until you're ready to grow.
Can I manage multiple teachers and rooms?
Yes. Spoteca supports unlimited teachers, multiple practice rooms, and a shared school-wide calendar. Each teacher gets their own login and schedule view.
Does Spoteca handle billing and invoices?
Yes — you can create pricing plans, track payments, and manage invoices directly inside Spoteca. Students and parents can be notified of outstanding payments automatically.
How long does it take to set up?
Most music schools are fully configured in under an hour. Sign up, add your teachers and students, set your lesson schedule — and you're running.
Ready to simplify your school?
Join music schools running calmer, more organised studios with Spoteca.
Get Started Free